CCEF is a community of people who are passionate about the vision to restore Christ to counseling and counseling to the church. Our staff represents a broad range of experience, skills, and responsibilities that together work toward our mission year after year. If you are interested in joining our team, choose one of the following positions that are currently available for more info:
Executive and Faculty Assistant
Reports to: Executive Director; Dean of Faculty
Hours: Full-Time
Location: Hybrid (M-W onsite, Th & F possible remote)
Position Purpose:
The Executive Assistant and Faculty Administrator provides high-level administrative support to the CCEF executive director and to CCEF faculty members.
Executive Assistant's Responsibilities Include:
- Managing the Executive Director’s (XD) schedule (including scheduling many group meetings in which the XD is involved, such as all-staff prayer meetings), mail and email correspondence, task list, and files.
- Managing all external requests for the executive director, including but not limited to: networking opportunities, donor relations, interviews, writing opportunities, endorsements, etc.
- Coordinating the XD’s travel/accommodation logistics.
- Meeting regularly with the Executive Director to discuss priorities, requests, and updates.
- Managing and facilitating all board meetings and all board related tasks as directed by the XD, and serving as primary liaison for CCEF board members.
- Other responsibilities as needed
Faculty Administrator’s responsibilities include:
- Managing the Dean of Faculty’s schedule, mail and email correspondence, task list, and files.
- Working closely with the Dean of Faculty to compile, organize, and track faculty members’ annual responsibilities and commitments.
- Managing logistics and agendas for all-faculty meetings and taking notes, as well as scheduling and supporting additional faculty-related meetings as needed.
- Acting as liaison for CCEF departmental scheduling and project requests involving faculty.
- Managing external requests (same categories as for the XD) for CCEF faculty.
- Tracking progress of faculty projects and commitments, both internal and external.
- Administrating faculty requests for books and supplies.
- Providing tailored administrative support to individual faculty members as needed. This includes but is not limited to: meeting with faculty members to review task lists and vet internal and external requests, scheduling, reimbursements, mail/email correspondence, and filing.
- Coordinating faculty-related special events (e.g., faculty retreats, networking opportunities).
Education and/or Experience
- Bachelor’s degree
- 3-5 years of experience as an Executive Assistant
Technical Skills
- Must be proficient in most recent versions of Microsoft Office and Google Suite (i.e. Drive, Calendar, Gmail, etc.)
- Excellent writing and grammar skills are imperative
- Proven abilities to organize and prioritize a list of tasks
- Proven ability to move multiple projects of various sizes forward simultaneously
- Superior attention to detail
Requirements
- <5% travel
- Must be able to lift 10 pounds
- Primarily onsite
- Sign off on CCEF’s statement of faith
Benefits
- Pay commensurate with experience and skill
- Paid vacation and sick time
- Generous 403b retirement plan employer contribution after one year of employment
To apply, please send a cover letter and resume to Jill Butler, HR Specialist ([email protected])
Front Desk Receptionist Substitute
Reports to: Eunice Ko
Hours: Part-time, as needed
Schedule requirements: On call; Mon-Thurs 8:45 am - 9:15 pm, Fri & Sat 8:45 am - 5:00 pm
The Front Desk Receptionist Substitute performs these tasks in support of the Counseling Ministries Department:
Front desk customer service responsibilities:
- Answers phones, welcomes visitors, assist counselors and counselees with appointments
- Cares for counselees as they navigate the administrative aspect of the counseling process
- Interacts with scheduler and counselors regarding any scheduling issues that arise during her shift
- Works with daytime & evening receptionists to transition any open items to ensure seamless front desk coverage
- Maintains appearance of waiting room and front desk area
Front desk financial responsibilities:
- Runs end-of-day reports
- Maintains daily cash box
- Sells CCEF retail items to visitors and employees
- Bills and collects payment for counseling visits
In addition to these two primary responsibilities the front desk receptionist is subject to the normal requirements of CCEF employees.
Supervision: Regular evaluation will be provided by Eunice Ko, Counseling Ministries Administrator
Minimum requirements
- High School Diploma
- 2 References (at least one must be a professional reference)
- Excellent communication and customer service skills, strong attention to details, able to maintain confidentiality and to multi-task
- Familiar with computer applications, including: scheduling software, accounting software, Microsoft Word and Excel
To apply, please send a cover letter and resume to Jill Butler, HR Specialist ([email protected])
Candidates must possess an appreciation for and congruence with the stated Christian mission of CCEF to restore Christ to counseling and counseling to the church by thinking biblically about the issues of living in order to equip the church to meet counseling-related needs.